Safely and securely share documents you’ve created
Documents are often made for sharing. This is certainly true if you’re knocking out a report for work or writing an article for a top-notch magazine such as this one. It’s why Apple makes it easy to allow others to access your documents in Pages.
Whether you want to collaborate on a document in real time, allowing other people to make changes whenever they wish, or wish to finish your work and share the end result, Pages has you covered. You can also password-protect a document so that unwanted eyes can’t catch a glimpse.
Here we’re going to walk you through your various options – all of which are on top of the more traditional method of simply saving a document on your Mac before finding and attaching it to an email! In doing so, we’ll also explore the different file formats you can use and how this may affect the way you approach your work. As you’ll see, Pages is flexible and can easily fit into any professional workflow. David Crookes
HOW TO Collaborate on documents
If you would like to use the collaboration features to share Pages documents with others, make sure iCloud Drive is turned on; click the Apple menu, select your Apple ID, click iCloud then toggle iCloud Drive to on.
2 Click to share
Launch the Pages app and either create a new document or open an existing one. When you are ready to collaborate, simply click the Share button in the toolbar before selecting Collaborate from the menu.
Choose up to 100 people to collaborate with – a shareable link is generated. A Collaboration button then appears in the toolbar listing all recent activity. You can communicate with participants via message, audio or video.
HOW TO Export your documents
Not everyone uses Pages so if you’re sharing a Pages file with others, they may not be able to open it. For greater compatibility, you can export your documents in other file formats.
Select File and choose Export To.
Microsoft Word is dominant so select Word to ensure compatibility. Be aware you’ll likely lose unique fonts, marks, smart annotations and special formatting such a
